Common Problems With Business Flow Charts

In a business, there would surely be different ways of keeping the business processes intact or maintained. There are different managerial skills and responsibilities that are applied as well as conceptual skills that are always imposed to leaders. These are the skills that would always be important of all. Without these skills, normally, the company would not work efficiently and would not be productive and progressive. This is somehow disturbing for the people involved in the company, either coming from the outside or inside premises.

One incorrect process could lead to different failure. All business processes are chained with one another. Normally, with one link broken, surely almost everything would be broken as well, which is why it is always advisable to track the problems and take corrective action as possible.

Business processes are diagrammed through the use of flow charts. These charts are not just for businesses, normally, it could also be used in different processes including the programming languages systems, management systems, decision-support system, etc. These flow charts are perfectly useful in keeping the manager or head and the members of the organization aware of what is to be done every now and then. Flow charts may vary according to what kind of process is being done in a company; and of course, in a flow chart, there would be different groups that will be working to form a whole system. Despite these organized charts, there are problems that could possible come up, such as the following:

• Insufficient transfer of information/explanation regarding the flow charts
This is typically normal and could either be caused by the people who explained or the people who listened. Some workers would not take heed of the process that will later one result to inconsistency of processes. In addition to this, some workers were not trained well beforehand or did not have the correct tools.

• One group is not complying well
As said above, flow charts would always include groups. If one group would not follow certain instructions efficiently, there would be some instances that there may be mistakes that may occur in no time. There is a big need for cooperation and wholeness.

• Incorrect representation
This is somewhat minimal in the situation but could also happen in any company. There are charts that are hastily made without proper consideration of the due importance of each element in the chart. By following incorrect chart, everything would be ruined.

Bar Charts Brought to Life: Index of Interactive Information for HTML and PDF

Bar Charts and the Information Challenge

Whether one is an unknown entrepreneur or Donald Trump, an elementary school teacher or a university president, a 6th grader researching other countries or a government leader visiting them, each person in any capacity has at least one thing in common: information.

Let me explain why I use bar charts as an example. Whether information is being acquired or distributed for business or educational purposes, the challenge that arises is how to compile all of the information. Bar charts are just one example of a variety of instruments for displaying information which is precise, yet simple.

This time is referred to as the “Information Age” because information about anything under the sun (and beyond) is now available in every home and hamlet. However, though information is one thing each person has in common, our interaction with it sets us apart. In many cases, the way information is accumulated may propel one business beyond the rest. On the other hand, the way information is disseminated may also set one business ahead of the rest. Can something as simple as bar charts make the difference?

Tools for Information Improvement

Bar charts, pie chart, or other types of business chart and business graphs are easily created using graphing programs with almost any word processing software. To create graphs in word processor for a database chart or a database graph is relatively simple and user-friendly.

Creating graphs and charts can also be done for a company website using almost any graph program or business mapping software.

HTML and PDF Interactive Information

Using the above-mentioned tools, compiling information using charts, graphs, and other informational mapping becomes very simple. But problems arise after initially compiling information. Online charts and graphs may include net charts, php graph, flash chart, perl graph, perl map, dynamic chart, dashboard chart, dashboard map, dashboard graph, coldfusion chart, coldfusion graph, dynamic flash, globfx, visual mining or any other data visualization tool, like a web graph or an executive dashboard. Creating these visuals online generally require .net technology.

There are online charts and graphs on the one hand, but there are also many charts and graphs made from word processing applications. The latter are usually saved as a PDF file, in order to preserve the visual integrity of the information when printing reports. These PDF files may include an archive report in the form of an archive PDF, api java PDF, PDF charts, perl PDF, PDF invoice, cold fusion PDF, C++ PDF, other pie charts and bar graphs. These are usually created using Adobe Acrobat.

Bridging the Gap Between PDF and HTML

The disconnect usually comes in trying to convert a PDF file to an HTML file or an HTML file to a PDF file. The gap between HTML and PDF has been bridged by an advanced PDF to HTML converter in recent data visualization software.

Now, visual information a user prints from the internet will no longer cut off because it does not fit the page, nor will a PDF document be distorted while writing it to the internet. Do bar graphs make the difference? The answer is that it depends on how you use it. With the possibility of interaction between HTML and PDF now available to the 6th grader, Donald Trump, and everyone in between, accessing and disseminating information can propel everyone forward into the Information Age.

Simple Accounting For The Small Business – Bookkeeping Using A Simple Spreadsheet Template

Starting a small business out of your home, offering products or services like business consulting, photography, selling on the web or a MLM? You are now faced with tracking all your expenses and revenues for your business and you certainly don’t have the money yet to engage a bookkeeper or accountant. If your business is a sole proprietorship, whether it be a Canadian Proprietorship or a US-based Proprietorship, you do not require an accountant to submit your company financials (books) to the IRS (USA) or Revenue Canada). Your business revenue and losses are reported as part of your annual personal income tax. For this small business start-up, you won’t need to buy fancy accounting software, like Quick Books or AccPac to track your business.

Only as part of incorporating Bizfare Enterprise Inc in 2005 was it a requirement to engage an accountant. My accountant did insist on using Quick Books software for my business accounting. Up until then using a simple spreadsheet template served my business accounting needs for over ten years. This simple spreadsheet accounting stood the test of multiple audits by Revenue Canada (CRA and Revenue Canada Goods and Services Tax. Both the hardcopy columnar pad and an electronic spreadsheet version of my financial books were accepted by Revenue Canada. (BTW the audits disclosed more ways for me to claim back additional taxes for the previous three years! Now that’s my type of audit!)

In your new start-up business venture, you likely will generate somewhere between 10 to 30 accounting transactions per month. These transactions would be items like Expense, Revenue (sales), Liability (Loan) type transactions and Sales Tax (Federal + State/Provincial) Collection/Deductions. These transactions are further broken down into various Business Accounts. All the Accounts you set up for your business is called a Chart of Accounts. Recording your business financial transactions (Journal Entries) can be executed with pen and ink on an accounting columnar pad or electronically with your computer using a spreadsheet program (MS Excel, Open Office, Star Office).

Whether you employ electronic or hardcopy media, you need to develop a simple Journal template to create your Business Synoptic Journal. This Synoptic Journal format has the advantage of allowing you a complete view of all your individual journal entry transactions against all your various Business Accounts. Creating this Synoptic Journal is easier to do than you think and requires no prior accounting or bookkeeping knowledge.

TIP #1: You could further reduce the accounting line items (Journal Entries) by consolidating like items such as ‘all the Sales for the month’ and ‘all parking receipts for the month’ into one totaled line item for the month.

Where do you start to identify the various Business Accounts required for your Synoptic Journal?

If you currently work for a company or government, secure of one of their employee expense forms. Look at each of the areas identified as expenses – meals, mileage, hotel accommodations, taxi, car rental, telephone & cell phone, air fare, office supplies, etc. This is an excellent place to identify the various Business Expense Accounts you need to set up for your business accounting books. To complete your business Chart of Accounts, include a Business Bank Account, Sales, COGS (Cost of Goods Sold), Sales Tax Collection, Marketing Expense and others as required. Each of these Accounts will be a listed as a title across the top of each column of your Synoptic Journal. Each row (line item) will be the individual journal transactions entered by you. The journal transactions are grouped and summarized for each business month; usually, January through December.

So your Synoptic Journal would look something like this Sample Synoptic Journal at http://picasaweb.google.com/carl.chesal/BookkeepingTemplate.

The column headings might be in this order (from left to right):

DATE | DESCRIPTION | BANK DEPOSITS | BANK WITHDRAWALS | SALES REVENUE | COGS | SALES TAX COLLECTED & REMITTED | OFFICE SUPPLIES EXPENSE | EXPENSE #2 | EXPENSE #3 | ETC

TIP #2: Unless your business is Incorporated or an LLC, you don’t need to go through the expense of opening a business account with your bank. Usually Business accounts charge a higher monthly fee, charge for printing checks (cheques) and don’t offer any interest on your monthly account balance. Instead, open a separate personal bank account (maybe savings). This will show the ‘taxman’ that you are keeping the business separate from your personal banking. Remember you are a sole proprietor and all your business income (and losses) are to be applied directly to your personal income tax submission ( a s per IRS and CRA).

To save you time and make is very simple, I have already created a simple spreadsheet Synoptic Journal template that performs all the calculations for each month and rolls up the 12 business months so it can easily be included in your annual personal income tax preparation. This Synoptic Journal template has Debit/Credit checks and balances, tracks sales taxes, mileage and totals each account for your entire fiscal year. If you want this FREE Bookkeeping template, you can get it at Communicate Innovate. With a few key strokes, which will help identify yourself, I will gladly send you this FREE Synoptic Journal Template and also any future Small Business Tips.

TIP #3: One Rule of Accounting is that every time you record a journal entry (line item which applies the transaction against the appropriate business accounts) the Debits and Credits MUST REMAIN EQUAL at ALL Times. This Debit Equals Credit calculator is built into this FREE Bookkeeping Template. When you have completed entering a line item (journal transaction), check to ensure that the amount the the Debit cell equals the amount in the Credit cell. If they are not equal, you have not entered the amounts properly in your journal transaction. Correct the problem before entering your next journal entry.

You are now equipped to capture your business financial books with some simple accounting software. Happy bookkeeping! And Happy Selling!